Privacy Policy

1. Introduction

Mindova ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Platform.

2. Information We Collect

2.1 Information You Provide

• Account Information: Name, email address, password, account type (volunteer/company)
• Profile Information: Skills, experience, availability, bio, LinkedIn profile data
• Company Information: Company name, industry, website, description, logo
• CV/Resume: Uploaded documents for skill extraction and matching
• Challenge Information: Challenge descriptions, requirements, deadlines
• Communications: Messages, feedback, and support requests

2.2 Automatically Collected Information

• IP address and device information
• Browser type and version
• Usage data and activity logs
• Cookies and similar tracking technologies

2.3 AI-Generated Data

• Extracted skills from CV analysis
• Match scores and compatibility ratings
• Team formation recommendations
• Challenge decomposition and task analysis

3. How We Use Your Information

We use collected information to:

• Create and manage your account
• Match volunteers with appropriate challenges and tasks
• Form optimal teams using AI algorithms
• Facilitate communication between users
• Track progress and provide analytics
• Improve our AI matching and team formation algorithms
• Send notifications about matches, invitations, and updates
• Provide customer support
• Ensure Platform security and prevent fraud
• Comply with legal obligations

4. AI Processing and Analysis

We use advanced AI technology (including OpenAI's GPT-4o) to process and analyze:

• CV/Resume content for skill extraction
• Challenge descriptions for task decomposition
• Volunteer profiles for matching optimization
• Team composition for optimal collaboration

AI processing is conducted securely, and we maintain logs of API requests for quality assurance and debugging purposes.

5. Information Sharing and Disclosure

5.1 Within the Platform

We share information as necessary for Platform functionality:

• Volunteer profiles are visible to companies for matching purposes
• Company challenges are visible to matched volunteers
• Team members can see each other's names, roles, and assigned skills
• Public leaderboards display volunteer reputation scores

5.2 Third-Party Services

We may share data with:

• OpenAI: For AI analysis and processing
• LinkedIn: For OAuth authentication (with your consent)
• Cloud Services: For hosting and data storage
• Analytics Providers: For Platform improvement

5.3 Legal Requirements

We may disclose information to comply with legal obligations, enforce our Terms of Service, or protect rights and safety.

6. Data Security

We implement security measures including:

• Encryption of data in transit and at rest
• Secure password hashing
• Regular security audits
• Access controls and authentication
• Monitoring for suspicious activity

However, no system is completely secure. You are responsible for maintaining the security of your account credentials.

7. Data Retention

We retain your information for as long as your account is active or as needed to provide services. You may request account deletion at any time, after which we will delete or anonymize your data, except where retention is required by law.

8. Your Rights and Choices

You have the right to:

• Access: Request a copy of your personal data
• Correction: Update inaccurate or incomplete information
• Deletion: Request deletion of your account and data
• Portability: Export your data in a machine-readable format
• Objection: Object to certain data processing activities
• Opt-Out: Unsubscribe from marketing communications

To exercise these rights, please contact us at privacy@mindova.com

9. Cookies and Tracking

We use cookies and similar technologies for authentication, preferences, and analytics. You can control cookie settings through your browser, though this may affect Platform functionality.

10. Children's Privacy

Our Platform is not intended for users under 18 years of age. We do not knowingly collect information from children.

11. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for such transfers.

12. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of significant changes through the Platform or via email. Continued use after changes indicates acceptance of the updated policy.

13. Contact Us

For questions about this Privacy Policy or our data practices, contact us at:

Email: privacy@mindova.com
Address: Mindova Privacy Team, [Your Address]